Board Position Description:
VP Finance

Responsibilities:   
The VP, Finance provides strategic oversight for and stewardship of the Association's finances. This includes, and is not limited to:

  • Participating in all Board and Executive Committee meetings
  • Partnering with the Association Management Company to provide financial oversight (Riggs)
  • Keeping the Board and Executive committee apprised of the financial status in each Board meeting
  • Serving as a primary officer to sign-off on financial matters
  • Evaluating the need for and develops any associated processes to support the budget process
  • Developing the annual budget for review and approval by the Board

Partner with the Association Management Company to provide financial oversight

Keep the Board and Executive Committee apprised of the financial status

Serve as primary officer to sign off on financial matters

  • FALL SEMESTER:
    • Create a folder in the ACSN Google drive for current year; new fiscal year begins 9/1.
    • Work with Association Management Company to close out previous fiscal year and prepare end of year (EOY) reporting and 990 form (a tax form for non profits).
    • Review and approve monthly invoice from Association Management firm.
    • Review and approve other expenditures over $500 and submit to Executive Board for approval.
    • Receive, review, and monitor monthly financial reports; work with Association Management Company to address any issues; share reports with full Board ahead of next Board meeting. Address any Board questions during meeting.
  • SPRING SEMESTER:
    • Review and approve monthly invoice from Association Management firm.
    • Review and approve other expenditures over $500 and submit to Executive Board for approval.
    • Receive, review, and monitor monthly financial reports; work with Association Management Company to address any issues; share reports with full Board ahead of next Board meeting. Address any Board questions during meeting.
  • SUMMER/CONFERENCE:
    • Review and approve monthly invoice from Association Management firm.
    • Review and approve other expenditures over $500 and submit to Executive Board for approval.
    • Receive, review, and monitor monthly financial reports; work with Association Management Company to address any issues; share reports with full Board ahead of next Board meeting. Address any Board questions during meeting.

Evaluate the need for and develop any associated processes to support the budget

Develop annual budget for review and approval by the Board

  • FALL SEMESTER:
    • Work with conference chair to draft next year’s budget by 10/31 or 9 months prior to conference start.
    • Monitor monthly budget performance.
    • Work with Executive Committee to approve any new/$500+ budget expenditures.
  • SPRING SEMESTER:
    • Final conference budget due 1/31.
    • Begin working with Board members on their individual unit budgets.
    • Monitor monthly budget performance.
    • Work with Executive Committee to approve any new/$500+ budget expenditures.
  • SUMMER/CONFERENCE:
    • Present budget draft to Executive Board for final approval.
    • Present approved budget draft to full board during conference.
    • Vote to approve budget during conference or at next board meeting if changes are needed.
    • Monitor monthly budget performance.
    • Work with Executive Committee to approve any new/$500+ budget expenditures.

Position Term
2 years

ACSN Mission
The Alumni Career Services Network (ACSN) supports and enhances the development of alumni career services practitioners by providing meaningful opportunities for professional growth and networking while demonstrating the value of alumni career services to key stakeholders.

ACSN Vision
ACSN will become the premiere global thought leader in our field by promoting best practices and the value proposition of alumni career services. ACSN will cultivate strong relationships with corporate partners, colleges and universities and other key influencers to advance our profession and the delivery of services to alumni.

Meetings
The VP Finance attends the monthly board meetings as well as the monthly Executive Board (along with the President, President Elect, VP Org).

If you enjoy using the following skills, this role may be for you:

  • Decision making, critical thinking, technology savvy
  • Ability to give feedback
  • Organizational skills and highly detail oriented
  • Strategic mindset
  • Active listening skills
  • Team player, partnership approach, tact
  • Develop rapport and relationships
  • Experience with budgeting, financial reporting, auditing